Studio Workflow Basics

Captura Workflow is the command center of the Captura ecosystem — a concise playbook to help studios make more time, more revenue, and more confidence across a season. Below is a streamlined, outcome-focused reference of the typical studio process.

Goal: Prepare templates, products, and pricing so jobs launch smoothly and scale with less effort.

• Catalog & Product Design

• Price Sheet Creation

• Create Job Templates

Goal: Configure the job once so operations run predictably on picture day and beyond.

• Create Job

• Add Job Images (if applicable)

• Assign Print Templates

• Bulk Sort

• Activate Job

Goal: Drive participation and early revenue with clear marketing and clean data.

• Launch Marketing

• Preorders Open

• Data Cleanup

• Import Subjects into Job

Goal: Capture reliably and keep records accurate so downstream work is fast and error-free.

• Photographer Onsite

• Clear ID Cards Folder (optional)

• Sync Devices

• Run “Not Photographed” Report

Goal: Produce consistent, sale-ready images quickly using built-in editing and AI batch tools.

• Crop

• Knockout

• Color Correction

• Glass Glare Removal (optional)

Goal: Convert preorders into fulfilled orders by matching orders to subjects efficiently.

• Orders → Select Preorders → Assign to Subjects

• Match Subjects to Orders

• Auto-Assign Images

Goal: Move jobs to fulfillment with clean timing and reliable lab/shipping processes.

• Job Switches to Direct Ship (based on Direct Ship date)

• Order Fulfillment → Release

  • Lab Printing

  • Shipping

Goal: Export and publish the right deliverables to labs, Product Designer (PLIC), schools, and other systems — seamlessly within the ecosystem.

• Push to PLIC

• Product Designer (PLIC Elements)

  • Bulk to School Labels

  • Composites

  • Services / Specialty Products

• Exports

Goal: Capture fixes and repeat production steps with the same workflow to avoid rework.

• Retake Picture Day

  • Photographer

  • Clear ID Cards Folder (optional)

  • Sync

• Repeat Job Production Steps (Processing → Matching → Fulfillment)

Notes: This checklist is written for Captura Workflow, the heart of the Captura ecosystem. Each step is designed to reduce manual work and increase consistency, helping studios make more revenue, more time, more growth, and more confidence.