QR Code Slate Cards allow you to embed each subject’s gallery link inside a scannable QR Code. These cards make it easy to sort images to subjects using Smart Workflow and give customers direct access to their personal galleries.

This article walks you through how to:

• Create QR Code Slate Cards inside Captura Workflow

• Export QR Codes for all subjects or a single subject

• Design QR Codes outside of Captura Workflow

• Understand Smart Sort design requirements

• Use QR Codes during capture and sorting

If your subject data contains special characters, the QR Code export will fail.
Examples: ! @ # $ % ^ & * ( )

Remove or replace special characters before exporting.

Make sure the following requirements are met:

• QR Codes can only be used in jobs configured with subjects.

• Smart Workflow is required to sort images to subjects using QR Codes.

• Subject data must be imported and synced before generating QR Codes.

• The QR Code image must not exceed 3/5ths of the total slate image.

• Subjects deleted and recreated after exporting QR Codes will need new QR Codes.

• The QR Code’s solid black box must remain fully intact.

• Fingers covering part of the black box

• A clipboard or slate holder covering the box

• Drawn lines or marks through the box or code

You can create QR Code Slate Cards in three ways:

1. Designed with Captura Workflow — All Subjects

2. Designed with Captura Workflow — Single Subject

3. Designed Outside Captura Workflow — Third‑Party Tools

Each method is outlined below.

1. Open your job.

2. Go to Tools → Export → QR Codes.

Inside the QR Code export tool, you can:

• Choose how QR Codes are grouped and sorted

• Select how many QR Codes print per page

• Set Stack Sort to match the number of sheets your paper cutter slices at once

  • This keeps printed stacks in the correct order

You can include:

• Subject fields

• Studio information

• Custom text

A live preview updates as you make selections.

Choose a save location and click Export.

💡 Smart Workflow users: Save your configuration as a custom export template for future jobs.

Open the job and select the subject you want to print for.

Click Print → QR Code.

Add any subject/studio data or custom text.
Preview updates automatically.
Choose to direct print or download the QR Code Slate Card.

You can design QR Codes using any third‑party QR generator.

Each QR Code must embed:

https://vando.imagequix.com/s[internal-id]

Where:

• internal-id = the Internal ID assigned to each subject in Captura Workflow

• You can find Internal IDs by exporting subject data

• Subjects deleted and recreated will receive new Internal IDs → they need new QR Codes

• Sorting images to subjects using Smart Sort

• Direct customer access to their personal gallery

To ensure Smart Sort can read your QR Codes:

• Use QR Code Model 1 or Model 2
  (Most third‑party tools default to these)

• Print on white or light‑colored paper for maximum contrast

• Include a solid, thick black box around the entire QR Code

  • This matches Captura Workflow’s built‑in QR Code exports

  • Smart Sort first detects the box, then scans the code inside it

If the black box is missing or broken, read accuracy drops significantly.

1. Photograph the QR Code before photographing the subject.

2. Every image taken after the QR Code is automatically assigned to that subject.

3. Capture the QR Code from a 3/5 distance for best readability.

1. Add your images to Unsorted Images.

2. Click Sort.

3. Inside the tool, go to Autosort → QR Code → Sort.

4. When sorting is complete, click Finish to sync assignments.